A Complete List of Keyboard Shortcuts for QuickBooks Desktop (Windows)
June 26, 2019
Posted by: QB Support Team
Category: Enterprise Solutions
Find the List of Shortcuts for QuickBooks Desktop for Windows
While bookkeeping and accounting tasks are crucial for any organization, they are tiresome and dull too. They take a lot of time and one mistake can do away all your hard work. Thus, there are shortcut keys that expedite common operations and work efficiently. QuickBooks, being a leading accounting software, also has many shortcut keys to breeze you through all sort of common as well as crucial tasks. Thus, it’s more useful to use your keyboard than your mouse to save both time and effort.
Note: Inside a transaction, any underlined letter is a shortcut to tab between fields. You can use those shortcuts by just pressing Alt+ the letter that is underlined.
QuickBooks Desktop shortcuts for Windows
Check out the shortcuts keys to operate your QuickBooks in flow manner.
Shortcuts to Edit Transactions in QuickBooks
To delete the selected line in a transaction
To insert a blank detail in a transaction
To copy a line in an invoice
To paste the copied line to the appropriate row in the invoice
To create a new transaction or list item
To delete the current transaction or list item
To edit an item in an item list or in a register
To check in the write checks/checks windows/check register: Use Ctrl+O to copy the check and then use Ctrl+V to create a copy of that check in case you are in the check register.
To refresh a list. This shortcut will only be available if you are in multi-user mode and have a list open. This key will force QB to go back to the database server and retrieve the latest copy of the list. If the list is being edited by multiple users, this may be useful. Please remember that the lists open at the same time should be refreshed.
Transaction History (used inside a transaction)
for opening Windows List
Increase the number in a form, such as a check/a check number or invoice number
To save transaction (s)
To save transaction (s) and go to the next transaction
Go to the previous transaction
Go to the next field
Go to the prior field
Go to the previous line/row in a form
Go to the next row in a form
Move, in a form area or report, to the previous page
In order to register in QuickBooks, you will have to enter a “validation code.” Open QuickBooks, choose Help and then About QuickBooks. Press Ctrl+R+P keys when the product splash screen appears where you can enter your validation code.
QuickBooks Service Keys (Payroll)
Set up YTD Amounts. Open QuickBooks, choose Help and select About QuickBooks which opens the splash screen with license and other info. Now, press Ctrl+Alt+Y keys and enter year-to-date amounts for payroll.
Export to QuickBooks Desktop Online. Press F2 and then Ctrl+B+Q. Select OK or close the Product Information screen.
Text Editing shortcuts
Delete characters to the right
Delete characters to the left
Shortcut to go to the first character in the field
Jump to next / the previous Window while multiple sub-windows remain open
With time and practice you can easily learn the uses of QuickBooks shortcuts keys. They save time and help you be more productive. In case you need any assistance, you can call our QuickBooks Support team at +1-866-707-7925 and speak to our certified experts.