A Complete List of Keyboard Shortcuts for QuickBooks Desktop (Windows)

Find the List of Shortcuts for QuickBooks Desktop for Windows

While bookkeeping and accounting tasks are crucial for any organization, they are tiresome and dull too. They take a lot of time and one mistake can do away all your hard work. Thus, there are shortcut keys that expedite common operations and work efficiently. QuickBooks, being a leading accounting software, also has many shortcut keys to breeze you through all sort of common as well as crucial tasks. Thus, it’s more useful to use your keyboard than your mouse to save both time and effort.

Note: Inside a transaction, any underlined letter is a shortcut to tab between fields. You can use those shortcuts by just pressing Alt+ the letter that is underlined.

QuickBooks Desktop shortcuts for Windows

Check out the shortcuts keys to operate your QuickBooks in flow manner.

Shortcuts to Edit Transactions in QuickBooks

Keys Action
Ctrl+Del To delete the selected line in a transaction
Ctrl+Ins To insert a blank detail in a transaction
Ctrl+Alt+Y To copy a line in an invoice
Ctrl+Alt+V To paste the copied line to the appropriate row in the invoice
Ctrl+N To create a new transaction or list item
Ctrl+D To delete the current transaction or list item      
Ctrl+E To edit an item in an item list or in a register
Ctrl+O To check in the write checks/checks windows/check register: Use Ctrl+O to copy the check and then use Ctrl+V to create a copy of that check in case you are in the check register.
F5 To refresh a list. This shortcut will only be available if you are in multi-user mode and have a list open. This key will force QB to go back to the database server and retrieve the latest copy of the list. If the list is being edited by multiple users, this may be useful. Please remember that the lists open at the same time should be refreshed.
Ctrl+H Transaction History (used inside a transaction)

Shortcuts for opening Windows List

Keys Action
+ Increase the number in a form, such as a check/a check number or invoice number
Alt+S To save transaction (s)
Alt+N To save transaction (s) and go to the next transaction
Alt+P Go to the previous transaction
Tab Go to the next field
Shift+tab Go to the prior field
Up arrow Go to the previous line/row in a form
Down arrow Go to the next row in a form
Page up Move, in a form area or report, to the previous page
Page down Move to the next page
Ctrl+page up Move to the first item in a list/register
Ctrl+Page down Move to the last item in a list or register
Ctrl+Enter Record

You may also read: How to troubleshoot QuickBooks Error 9999?

Shortcuts for maneuvering

Keys Action
+                                                 Increase the number in a form, such as a check/a check number or invoice number
Alt+S       Save transaction
Alt+N      Save transaction and go to the next transaction
Alt+P       Go to the previous transaction
Tab           Go to the next field
Shift+Tab              Go to the prior field
Up arrow               Go to the previous line in a form
Down arrow         Go to the next line in a form
Page up Move, in a form area or report, to the previous page  
Page Down           Move, in a form area or report, to the next page
Ctrl+Page Up     Move to the first entry in a list or register
Ctrl+Page Down Move to the last entry in a list or register
Ctrl+Enter Record

Shortcuts for opening & closing QuickBooks

Keys Action
Ctrl Press Ctrl to start QuickBooks without opening a company file
Alt Press this key to suppress or avoid opening the desktop Windows while opening a file
Alt+F4 Exit

Date Shortcuts

Keys Action
+ Proceed to the next day
Previous day
T Today
W First day of the Week
K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; (semi colon) Same date last month
(apostrophe) Same date next month
Alt+Down arrow Shortcut to opens calendar for date selection (a small date calendar)

Memorized Transactions

Keys Action
Ctrl+M Remember the current transaction
Ctrl+T Open the list of Memorized transactions

Misc Shortcuts

Keys Action
Ctrl+P Give Prints
Ctrl+R+P In order to register in QuickBooks, you will have to enter a “validation code.” Open QuickBooks, choose Help and then About QuickBooks. Press Ctrl+R+P keys when the product splash screen appears where you can enter your validation code.
Ctrl+K QuickBooks Service Keys (Payroll)
Ctrl+Alt+Y   Set up YTD Amounts. Open QuickBooks, choose Help and select About QuickBooks which opens the splash screen with license and other info. Now, press Ctrl+Alt+Y keys and enter year-to-date amounts for payroll.
F2 and Ctrl+B+Q Export to QuickBooks Desktop Online. Press F2 and then Ctrl+B+Q. Select OK or close the Product Information screen.

Standard Text Editing shortcuts

Keys Action
Ctrl+Z Undo
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Del Delete characters to the right
Backspace Delete characters to the left
Home Shortcut to go to the first character in the field
End To the last character in the field
Ctrl+Right arrow Go to the next word in a current text field
Ctrl+Left arrow Go to the previous word

Shortcuts for Quick Reports

KEYS ACTION
Ctrl+Q To open a Quick report
Arrow Up/Arrow Down Go up / go down a line
Enter To show item detail and QuickZoom on a report
Ctrl+A Hide/ show header
Ctrl+P Print report or (ALT+T)
Alt+D, then down arrow Change Date Range of Reports
Alt+I Email report as Excel or PDF

Read also: How to resolve QuickBooks Error 15107?

Shortcuts for Managing Invoices

 KEYS ACTION
Tab or Shift+Tab Jump to next / go to previous invoice field
Alt+a Save and close
Alt+s Save and New

Shortcuts to access Main Functions / Windows

 KEYS ACTION
Alt+C and Enter Company > Home
Alt+U and Enter (or Ctrl+J) Customer Center > Customers & Jobs list
Alt+O and Enter Vendor Center
Alt+Y and Enter Employee Center
Alt+R and Enter Report Center
Ctrl+I Customer Center > Create Invoice
Ctrl+R Use Register > select account
Ctrl+W Write a new check
Ctrl+T Open memorized transaction list
Ctrl+Y Open transaction journal
Ctrl+A Open Chart of Accounts
Esc (or ctrl+f4) Close active window
Ctrl+Tab/Ctrl+Shift+Tab Jump to next / the previous Window while multiple sub-windows remain open

With time and practice you can easily learn the uses of QuickBooks shortcuts keys. They save time and help you be more productive. In case you need any assistance, you can call our QuickBooks Support team at +1-866-707-7925 and speak to our certified experts.

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