How to Resolve the Issue of Balance sheet Out of Balance in QuickBooks?

Solutions for balance sheet Out of balance in QuickBooks

QuickBooks is perhaps one of the most used accounting software in the world. It is often considered a game changer as it revolutionized accounting. Today this robust software is being used by big companies, medium and small businesses and even individuals.

However, QuickBooks Desktop often has errors as after all it is just a software. But the best part is users can easily fix the issues through various help articles or by taking assistance from QuickBooks support providers. You can also make a call at our toll-free number i.e. +1-866-707-7925, our team of experts and certified professionals will help you to get rid of the bug with much ease.

You may also read: How to rectify unrecoverable errors in QuickBooks?

QuickBooks Balance Sheet Out of Balance and its causes

The user might see the following error message on the desktop screen when the Issue of Balance sheet Out of Balance in QuickBooks happens.

Balance Sheet Out of Balance in QuickBooks - Screenshot

Accrual basis of accounting basically records expenses and revenues as they are earned even though there can be changes in cash. There can be various causes behind this error namely:

  • Company data file gets damaged
  • Transactions entered or links have compatibility issues
  • If the user is making use of multi-currency feature

Methods to fix the balance sheet out of balance issue

Below are the different solutions you can try to fix QuickBooks balance sheet out of balance on an accrual basis.

  1. Troubleshoot basic data damage
  2. Resolve manually the transactions responsible for the balance sheet that is out of balance.

Step 1. Switch the report to accrual basis

Checking whether the balance sheet is out of balance in both accrual and cash basis will help determine how to troubleshoot this issue.

Switch the report to accrual basis (Step 1) - Screenshot
  • From the ‘Reports menu‘, you need to choose the ‘Company & Financial‘ option and then choose ‘Balance Sheet Summary‘.
  • After that choose the ‘Customize Report‘.
  • On the Display tab, select the ‘Accrual under Report Basis‘.
  • Finally click on “OK” button.
report to accrual basis - screenshot 13

If the report is out of balance in both accrual and cash basis, your file might be broken. Refer to resolve a balance sheet out of balance in accrual basis for troubleshooting steps.

In the event the report is in equilibrium in accrual although not in cash, it means there are some problems with specific transactions.

Read also: How to fix QuickBooks Error 15227?

Step 2. Understand why QuickBooks balance sheet went out of balance

  • First thing to do is go to the ‘Reports menu‘ option
  • Then you have to select ‘Company & Financial
  • You will get ‘Balance Sheet Summary
  • Now choose the ‘Customize Report
  • After this go to the ‘Display Tab
  • Set the ‘Report Basis‘ to cash
Understand why QuickBooks balance sheet went out of balance - Screenshot
  • Once done you can modify the columns as per the year/month/week/ day the balance sheet went out of balance.

If it is the year:

  • First you have to Select All from the ‘Dates drop-down
  • Now choose the ‘Year‘ from the Display columns
  • After this tap on ‘OK‘ button.
  • Compare the ‘Total Assets‘ and ‘Total Liabilities‘ in order to find out the year the balance sheet went out of balance.

If it is month:

  • You will come across the ‘From‘ and To ‘Fields section‘ where you have to enter the year balance sheet went out of balance.
  • Now select ‘Month‘ from the ‘Display columns‘.
  • Tap on ‘OK‘ button.
  • Now compare the ‘Total Assets‘ and ‘Total Liabilities‘ in order find the month the balance sheet goes out of order.

If it is week:

  • In the ‘From and To’ fields, enter the month your balance sheet goes out of balance.
  • From the Display columns, select the ‘Week
  • Choose ‘OK‘ button.
  • To find the week the balance sheet goes out of balance, compare the ‘Total Assets‘ and ‘Total Liabilities‘.

If it is the day:

  • In the From and To Fields, enter the week your balance sheet goes out of balance.
  • Choose the day, From the ‘Display columns‘,
  • Click on ‘OK‘ button
  • To find the day the ‘Balance sheet‘ goes out of balance, compare the ‘Total Assets‘ and ‘Total Liabilities‘.

Read Also: How to restore your backup files in QuickBooks?

Step 3. Track the transaction responsible for QuickBooks Balance sheet out of balance

After you find out the date when the Balance sheet goes out of balance, make a Custom Transaction Detail Report in order to track the transaction which might be causing the issue.

Track the transaction responsible for QuickBooks Balance sheet out of balance - Screenshot
  • Go to ‘Reports menu‘ then choose select ‘Custom Transaction Detail Report
  • In case the ‘Modify Report‘ does not open automatically then select the ‘Customize Report‘.
  • Now click on the ‘Display tab‘.
  • Now type the date where balance sheet was out of balance in the form of boxes From ‘Report Date Range‘.
  • After this set the ‘Report Basis to Accrual‘.
  • Under columns you have to ‘Uncheck account‘, split, ‘CLR‘ as well as class.
  • You can now ‘Check the amount
  • Tap on ‘OK‘ button
  • Now the amount which went out of balance will appear as the ending balance in the report.
[Step 2] Track the transaction responsible for QuickBooks Balance sheet out of balance - Screenshot
Transaction balance sheet out of balance- screenshot 14

In case you are not able to track down the transaction that is causing the problem then run the below mentioned reports:

Step 4: Re-date the transactions

  • Once the user identified the transaction or transactions that are causing the problem. the user is supposed to ‘change the dates‘ on them. Also, note down the current dates, followed by editing the date on each of the transaction to a day 20 years in the future.
  • After that, the user needs to ‘save each of the transactions‘.
  • And then, refresh the report, if the users finds correct transactions, then the paid amount column will get ‘zero‘.
  • Now, the user needs to ‘locate the transactions‘ that he/she dated into the future and then date them back to their original date. The point to be noted here is that the re-dating step basically re-links the transactions and can simply repair them.

Step 5: Removing and re-entering the transactions

In case the user is unable to fix the issue even after changing the dates, then in that case it is recommended to delete and re-enter the transaction once.

See also: Configure Firewall While Setting Up Multi Users in QuickBooks

Check and fix specific data damage

This specific data damage may consist of the journal entries showing amounts without the associated accounts, the balance sheet summary out of balance, discrepancy in the column settings, and differences in the cash and accrual balance sheets. It is manual troubleshooting that can actually resolve the issue.

If still the problem persists then you can call our QuickBooks enterprise support team and seek assistance. The best part is that are certified experts are available 24/7 and provide instant solutions. Our dedicated helpline for your is +1-866-707-7925

 

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